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anthony
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Joined: 12 Nov 2001
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PostPosted: Tue Aug 11, 2009 5:34 pm    Post subject: Reply with quote

If the 'editor' doesn't have MS Office, but is using Windows, he should instead use WordPad to edit the files.
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mwalimu
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Joined: 08 Nov 2002
Posts: 782
Location: Normal, IL

PostPosted: Tue Aug 11, 2009 5:36 pm    Post subject: Reply with quote

As a general rule, if you're using the newest, latest version of MS Word, you have to use "Save As..." and save it as one of the older compatibility mode formats if you know it will be read by other people who may not have the latest version of MS Office or who have to use other tools such as Wordpad or OpenOffice.

I'm reminded of a recent story about a teacher who had given his class an assignment that involved creating and turning in a spreadsheet. It turned out he only had Office 2002 while some of his students had Office 2007, and he couldn't read the spreadsheets those students had turned in.

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TwylaFox
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Joined: 07 Dec 2010
Posts: 54
Location: BFE, Califorlornland

PostPosted: Sat Jan 01, 2011 7:03 pm    Post subject: Reply with quote

I hate monopolies - hence, my greatest gripe against MicroSpooge. However, it does have the occasional up-side.

Bottom line, ANYONE in an editorial position will have Adobe products, all of which can open PDFs. Even if they use Office, WP, or any other software platform, they'll at least have Acrobat Reader. I use Open Office for prose, Final Draft for screenplays, and various other programs in my variegated writing - and all of them are capable of saving files in the PDF format.

One major plus to PDF (which, I think, contributes to its popularity) is that it precisely preserves all of your formatting. Doesn't matter what computer system (PC vs Mac), operating system (Windows vs *nix), or software platform (MS Office, et al) they're using - they can all open PDFs and the document looks exactly the same on every single one of them.


Though one should always keep in mind - if they tell you (by whatever means) to submit it in a particular file format, do precisely that and nothing but!

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ScottyDM
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Joined: 12 Feb 2005
Posts: 1137
Location: Colorado Springs, Colorado, USA

PostPosted: Sun Jan 30, 2011 9:33 pm    Post subject: Reply with quote

I've been able to open .docx files (the newer MS Word format) with Open Office Writer, but sometimes the tables don't work.

Yeah, people don't think. They might have the latest rev of ____ and so they save in native format, then wonder why no one reads their stuff.

PDF is freaking awesome if you're targeting paper and ink. It precisely preserves layout and can even include the author's fonts. But PDF isn't always fun to read on screen. Also, it sucks majorly if you need to extract more than a few words of text.

HTML is a good basis for screen display, as screens come in many sizes. But HTML frustrating for page designers who wish to control all aspects of the reader's experience. ePub (the most popular e-book format) is based on HTML. Sort of HTML in a ZIP-like file with (optional) DRM.

Anyway, MS Word and OO Write can spew HTML, but I haven't tried it* as I prefer the cleaner hand coded approach. It's only a matter of time before they add ePub.

S~

* Okay, just tried it in OO Write. The results have reinforced my decision to keep hand coding HTML. Sad

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